ARTICLE IV – OFFICERS & GOVERNMENT

1. General. The officers of the Club shall be the president, vice president, secretary, and treasurer. Each officer shall serve for two years, based upon the fiscal year of the Club. A vacancy in the office of President shall be filled by the vice president. The president shall, by appointment, fill any other vacancy in office, subject to approval by the Board.

2. Board of Directors - The Club shall have a Board of Directors or “Board”. The Board shall consist of the 4 elected officers, the immediate past president, one vote for each approved confirmed ski trip per fiscal year and each committee chairperson. No individual will have more than one vote. If a vacancy occurs in the position of the immediate past president, that seat shall be filled by the previous past president. If any other Director becomes vacant for any reason, that position shall be filled by appointment of the President within 14 days of notification of the vacancy. This appointment shall be ratified by a majority vote of the remaining members of the Board at the next business meeting. Directors are subject to removal from office by the Board for good cause shown, after 7 days’ notice to the affected Board member and a majority vote of the Board. All Board members must be a current member as described in Article II.

3. Seven Board Members shall constitute a quorum, and the vote of a majority of the quorum shall be sufficient for Board action, unless otherwise stated herein or in the Act.

4. Duties - The Board shall meet at least six times per year to formulate policy, select ski trips and other Club activities, approve budgets, appoint Committees, and such other matters as may come before the Board in due course.

5. President - The President shall be the chief executive officer of the Club, see that all decisions of the Board are fulfilled, preside over all meetings of the Board, and the members, appoint all special committees, serve ex officio to all committees, and ensure that all officers and all committees fulfill their duties. The President shall have been a member of the Club for the preceding two years. In addition, the President shall have previously served as a Club Officer or participated as a trip leader in at least one Club ski trip.

6. Vice President - The vice president shall perform the duties and exercise the power of the president during the absence or disability of the president, and shall succeed to the presidency in the event that office is vacated. The vice president must have been a member of the Club for the preceding two years and shall have participated as a trip leader in at least one Club ski trip. The vice president shall be responsible for carrying out all plans and arrangements for ski trips, provide guidance and assistance to all trip and assistant trip leaders, review all travel arrangements, make recommendations of trip leaders, assistant trip leaders, trip locations, schedules, travel agents, and contracts, and perform any additional duties requested by the President.

7. Secretary - The secretary shall record the minutes of all meetings of the Board, and membership, and which shall be filed in separate books as permanent Club records. Copies of the minutes of all meetings shall be provided to each respective committee member prior to the next meeting. The Secretary shall handle all mailings and correspondence as directed by the Board, and shall keep copies of Club correspondence in an organized file for future reference. The secretary shall notify all members of the Board of all Board meetings. Minutes of all meetings shall be made available for review to any member upon request in writing and shall be furnished and made available within 3 working days.

Treasurer - The Treasurer shall have experience in managing the financial affairs of an organization or business. The treasurer shall have custody of Club books, accounts and funds, and shall keep Club financial records containing complete, timely, and accurate records of all receipts and disbursements. All funds received by the Club shall be promptly and fully deposited in the appropriate Club bank account. The treasurer shall issue checks as necessary. In addition to the Treasurer, the President shall be an authorized signatory of the Club’s bank account. Any checks written over the amount of $5,000 shall require the signature of the president. Submissions for payments shall be supported by invoices and a completed check request form. The Treasurer shall report at each Board meeting, and at any other time upon request of the President or any other Club Officer, on the financial condition of the Club. Such records shall be examined annually by a certified public accountant, appointed by the Board, who shall prepare a "reviewed financial statement and report” on the Club's financial record keeping and internal accounting controls. The cost thereof shall be borne by the Club. The treasurer shall be responsible for the completion of the annual review. The treasurer, with the approval of the Board, may designate a bookkeeper to keep accounting of all trip receipts and disbursements, but who shall report directly to the treasurer all activities in the trip accounts and furnish the treasurer with all support documentation. The treasurer shall also be responsible for the bookkeeper's accounting activities, for compliance with all tax regulations, and for filing tax returns by the appropriate due date. The treasurer shall have a fidelity bond in an amount prescribed by the Board.

8. Immediate Past President - The immediate past president shall be the official delegate to the Florida Ski Council.

9. Committees - The Board shall have such committees as it may choose appropriate, such as Membership, Newsletter, Media/Advertising, Nominating & Elections, Hospitality and Web site etc.